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ERP Implementation
Pick the right ERP. Then make it stick.
Reyem Tech advises on vendor selection, leads system integration, and manages full ERP rollouts — reducing implementation risk and post-go-live chaos.
What We Deliver: ERP Implementation That Survives Go-Live
Most ERP consulting stops at the demo. We run the full enterprise resource planning program — the unglamorous parts that decide whether your rollout succeeds: clean data, working integrations, and a team that actually uses the system after the vendor invoices are paid.
Independent ERP implementation leadership for SMBs in the US and Canada. We represent your interests in selection and delivery across SAP Business One, Dynamics 365, NetSuite, Odoo, Acumatica, or Epicor, with no reseller commissions and a CTO accountable for program outcomes.
How Our ERP Implementation Engagement Works
A phased ERP project management approach with a decision gate at every stage. You commit to the next phase only once the current one has de-risked it — no all-in contract signed on the strength of a demo.
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2-4 weeks
Readiness Assessment
Process mapping, data quality review, integration landscape, and a vendor shortlist. You leave knowing whether you're ready, which platform fits, and your top three risks.
Process Mapping: We document current-state and target-state processes before configuration starts — so the ERP fits how you operate, not the other way around. You get: Current- and future-state process maps that drive configuration and surface gaps early.
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4-8 weeks
Selection & RFP
Vendor-neutral RFP, scripted demos, reference checks, and SOW review. We negotiate scope and contract terms with you, against the implementer.
Platform Selection: Vendor-neutral evaluation of SAP Business One, Dynamics 365, NetSuite, Odoo, Acumatica and Epicor — scored against your requirements, not the vendor's feature list. You get: A weighted scorecard and a defensible platform recommendation, with no reseller commission behind it.
Vendor RFP & Oversight: We write the RFP, run the bake-off, review the SOW, and then sit across from the implementer reviewing every change order on your behalf. You get: A structured RFP, contract red-flags, and an independent set of eyes on every change order and milestone.
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4-14 months
Implementation & Migration
Own integration design and data migration; manage the implementation vendor sprint by sprint against the plan.
Data Migration: Data quality is where ERP timelines slip. We audit, cleanse, and map your master data up front instead of discovering the mess mid-cutover. You get: A data quality report, cleansing plan, and validated migration mappings tested before go-live.
Integration Architecture: Your ERP has to talk to CRM, e-commerce, EDI, payroll, and warehouse systems. We own the integration design so nothing breaks at cutover. You get: An integration map and tested interfaces between the ERP and your existing stack.
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4-8 weeks
Cutover & Adoption
Rehearse UAT, role-based training, and cutover; stabilize post-launch until the ERP is the source of truth.
Team Adoption & Change Management: A perfectly configured ERP fails if nobody uses it. We drive UAT, role-based training, and cutover readiness so adoption sticks. You get: UAT sign-off, role-specific training, and a cutover plan your team has rehearsed.
Decision gate:
After the readiness assessment you may decide not to proceed at all — and that is a valid, money-saving outcome. You never commit to the full program on the strength of a sales demo.
THE DIFFERENCE
Independent CTO-Led vs. Vendor-Led Implementation
Who is accountable for the outcome changes everything about how an ERP project ends.
| Metric | Independent CTO-Led (Reyem Tech) | Vendor-Led Implementation |
|---|---|---|
| Platform recommendation | Vendor-neutral, requirements-first | Often the implementer's own product or partner |
| Whose side they're on | Yours — we review the vendor's work | Their own — change orders grow revenue |
| Data migration | Audited and cleansed up front | Frequently discovered mid-project |
| Change orders | Reviewed and challenged on your behalf | Approved by a PM with no leverage |
| Definition of done | System adopted and source of truth | Software configured and invoiced |
Who This Is For: SMBs Outgrowing Spreadsheets and Legacy Systems
ERP is a bet-the-business decision for a growing company. We help SMBs across the US and Canada make it without betting on the vendor's promises alone.
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The Ops Leader Drowning in Spreadsheets
Inventory and orders sit in separate spreadsheets, finance reconciles by hand at month-end, and QuickBooks no longer fits.
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The CEO Whose ERP Project Stalled
After eight months, the implementation is over budget, past go-live, and accumulating change orders; get an independent technical view.
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The Finance Leader on Legacy Accounting
Sage 50 add-ons make audits and consolidation painful; plan a safer ERP data migration.
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The Founder Scaling Past 100 People
Unify manufacturing, distribution, and services systems with architecture that will last beyond two years.
Who This Is NOT For
- You want a software reseller who will also resell you the licences (we stay independent on purpose)
- You've already chosen the platform and partner and only need extra implementation hands
- You want the cheapest possible rollout with no scrutiny of the vendor's scope
- You're a Fortune 500 needing a multi-year global ERP transformation (we can refer you)
The Reyem Tech ladder
Four buyable rungs. Pick the one that matches where you are. Each step is a real, productized engagement — not a vague consultation.
Technology Health Check
For ERP, the Health Check reviews only ERP-related information you provide through intake or expressly bring to kickoff. It does not include independent process mapping, data audits, contract review, platform selection, or vendor RFPs; those require separately scoped advisory or hands-on work. The standard $2,000 fixed-scope review covers your stack, architecture, team, and risks identifiable from those inputs, with a written report and a 60-minute delivery meeting in about two weeks.
Advisory
ERP advisory on a CTO on Tap retainer: vendor RFP management, contract review, implementation partner selection, and independent oversight of your implementation vendor. We sit on your side of the table when the ERP vendor is in the room — reviewing change orders, validating scope, and escalating risks before they become delays.
Hands-on management
Fractional CTO embedded as your ERP program lead: managing the implementation vendor, owning integration architecture, driving user-acceptance testing (UAT) and cutover planning, and ensuring team adoption. We own the delivery workstreams during the engagement window — not just the recommendations. Most ERP projects fail at the integration and adoption layer; that is exactly where we focus.
Full execution
Full execution for mid-market or complex deployments: we own the ERP program end-to-end — requirements, vendor selection, architecture, data migration, integration build, cutover, and post-go-live stabilisation. Scope-defined, milestone-driven, with clear accountability for outcomes rather than activities.
Why ERP Projects Fail — And the Signs You Need Help Now
Most failed ERP deployments showed the same warning signs months before go-live. If any of these sound familiar, address them before the next milestone — not after.
Frequently Asked Questions
The platform was chosen before requirements were written.
A demo sold the deal. Now configuration is fighting how you actually operate. We rebuild the requirements and process maps so the system fits the business — before more is built on a wrong foundation.
Data quality problems are surfacing mid-migration.
Duplicate customers, missing part numbers, mismatched units. These should have been found in week one. We run the data audit and cleansing that the implementer skipped to keep the timeline looking good.
Change orders keep arriving and the go-live date keeps moving.
Scope creep that benefits the vendor is not a coincidence. We review every change order, validate what is genuinely needed, and hold the implementer to the SOW.
Nobody internal has the technical authority to push back.
A project manager without architecture depth cannot challenge a vendor's technical decisions. We provide the independent technical owner the project is missing.
How do we choose the right ERP system?
Platform selection should be driven by your business processes, not the vendor's marketing. The evaluation starts with documenting your current processes and must-have requirements, then scoring shortlisted platforms against those requirements — not against feature lists. We run vendor-neutral ERP RFPs that give you a structured comparison before you commit.
Why do ERP projects fail?
The warning signs above show the common failure path; the comparison below explains how independent, requirements-first oversight changes who owns the outcome.
Can you work with our existing ERP vendor?
Yes. Independent oversight of your implementation vendor is a core part of the advisory and hands-on engagement models. We review change orders, validate scope decisions, assess integration architecture, and escalate risks — as a counterbalance to the vendor's natural incentive to expand scope and extend timelines.
How long does an ERP implementation take?
For an SMB with fewer than 150 users and straightforward processes: 4-9 months for a well-scoped implementation. Mid-market complexity with custom integrations: 9-18 months. The timeline is almost always more predictable when a readiness assessment is done upfront — it surfaces the data and integration issues that cause delays before the project starts.
What ERP platforms do you work with?
We are platform-agnostic. Common engagements include SAP Business One, Microsoft Dynamics 365, NetSuite, Odoo, Acumatica, and Epicor — as well as migrations off legacy systems like Sage 50/100, QuickBooks Enterprise, and custom-built ERPs. Platform selection is always needs-first; we have no vendor relationships that affect our recommendations.
How much does ERP implementation cost in the US and Canada?
Our fee follows our engagement ladder and is separate from the ERP platform's own licensing. The $2,000 Technology Health Check (ERP-readiness screen) is the entry; vendor-RFP and oversight advisory is from $2,750/month; an embedded program lead is from $8,000/month; and owning a full end-to-end ERP program is project-scoped — typically a multi-month engagement priced on duration and complexity. These are typical averages for planning only — actual cost is assessed per project and scope, and is not a guaranteed price. We share specifics on the first call, and never take vendor commissions.
Vendor-neutral · priced before we start
Planning an ERP Implementation initiative?
Enterprise rollouts deserve scoping before pricing. Let's map your systems, data, and timeline on a short call — no obligation.